The Registration/Encounter Journal tracks the number of patients visiting your practice. Use this Report to:

• Identify the number of patients scheduled at the beginning of the day.
• Verify whether patients have had encounter forms generated.
• Ensure that all patient visits have been registered and accounted for at the end of the day. It lists all patients who have scheduled appointments for the specified date range.

The report identifies patients who have had encounter forms generated, gives the current status of each appointment, and indicates whether charges have been posted for the patient's appointment.

The Missed Charges Report tracks patients whose charges have not been posted or posted correctly for appointments that occurred within the date range specified When generating this Report, the system checks each appointment to see if a charge was posted that matches the appointment’s date of service, MSR number, and resource billing provider. (If a billing provider is not set up for the appointment’s resource, the system assumes that the billing provider always matches and checks for a charge with the appointment’s date of service and MSR number.) If a matching charge is not found, the system prints the appointment on this report.

The system will not look at reversed charges when this Report is generated. If you reverse a charge and do not post a replacement charge, the system will print the appointment that was associated with the reversed charge on this Report. You can therefore generate this report for past periods and use the Report to identify reversed charges that affect your financial report balancing.

Canceled, no-show, and deleted appointments will not print on this report.

The Deposit Slip must be produced as part of your daily close routine. Its purpose is to balance the payments entered into the system since the final close was last run with the cash and other receipts collected by your practice.

The Bank Deposit Slip allows you to produce deposit slips for each provider, each group, or one deposit slip for the entire practice.

The default deposit slip checked is for the practice. You may choose to produce more than one deposit slip by clicking on any or all of the check boxes you desire. On this report, all check payments are listed by check number, while cash and credit card payments are printed separately for easier balancing of bank deposits. Cash payments may be printed individually by patient name, if desired.

Use the A/R End Of Day Summary Report to review your practice's financial activity since the last final close of the Day Sheet was performed.

Prior Day Financial Transactions
The Prior Day Financial Transactions section identifies period-to-date and year-to-date totals for charges, receipts, debits, and credits at the time of the previous day's final Day Sheet.

Today's Financial Transactions
The Today's Financial Transactions section has the following categories:

Posted - Includes the sum of all transactions that were posted since the previous day's final Day Sheet Report and have been reversed today.

Reversed - Includes the sum of all transactions that were posted before the previous day's final Day Sheet report and have been reversed today.

Reversed (NI) - Includes the sum of all transactions that were posted since the previous day's final Day Sheet report and have been reversed today (so they have "no impact" on prior days' totals.)

Net Charge - Includes the sum of the net change in charges, payments, credits, and debits since the previous day's final Day Sheet. Thi

Accounts Receivable Posted
The Accounts Receivable Posted section lists the following totals:

• Practice's net year-to-date A/R balance as of the last day sheet
• Effect of the day's posting on the practice's net year-to-date A/R balance
• Practice's current net year-to-date A/R balance
• Practice's current net A/R balance for all time

The Day Sheet Report prints all transactions that were created or reversed since the last final day sheet close was performed. Use this report to balance transactions for the day and make certain that covered prepaid services are posted correctly before performing end-of-day processing. The Day Sheet consists of two sections: the Automated Write-Off Listing and the Day Sheet.

Automated Write-Off Listing
The Automated Write-Off Listing shows the covered prepaid charges that will be (or is) written off when the Day Sheet with final close is run. Only the insurance portion of the charge is written off.

Day Sheet with Trial Close Option
The Day Sheet with trial close includes information on the day on which a transaction was reversed and the period during which the reversed transaction was originally posted. Compare this report with encounter forms, charge slips, or appointment lists to verify that charges are entered for all patient visits.

Day Sheet with Final Close Option
The Day Sheet with Final Close includes all charges posted, plus covered prepaid services that were written off.

The Transaction Listing by Provider lists the transactions that have been posted for a range of providers during a specific date range. The transactions are sorted by provider. You can use this report to verify that charges are entered for all patient visits. This format is useful if you balance your system by provider. You can take each provider’s encounter forms, charge slips, and appointment lists and compare them to the provider’s charges in the system.

This option performs small balance write-offs for all accounts that meet the minimum balance criteria established in the responsible party’s account type record. After the write-offs are complete, the Small Balance Write-Off Report is produced. This report monitors small balance write-offs in your practice. It should be run monthly, then retained as a permanent record for your files.