Replacing your EMR or practice management system? You’ll probably need a data conversion.
A data conversion, or data migration is used to safely and efficiently move data from your current EMR software or practice management software system to your new one. Not all data conversions are created equal! In fact, a poorly planned or executed data conversion can have a dramatically negative impact on your overall success, and even impact patient safety.
Data Conversion FAQs
- When is the data conversion actually performed? MDS ensures that the timing of your data migration is carefully considered. We evaluate the readiness of your staff as well as offer advice on patient scheduling immediately following your data conversion and “go live”. Generally, the data migration mapping and prep work will be done in the weeks leading up to your “go live,” while the actual data migration probably will occur on a weekend in order to provide minimal disruption to the practice.
- Do we absolutely need a data conversion? There may be some cases where it may not make financial sense to pay for a data migration at all. Instead you may wish to use your internal resources and staff, particularly if you are a smaller group. It depends on many factors, such as how long you have been on your current practice management or EHR system, the quality or integrity of the data in your current software, the skills and available time of internal staff, and your budget.
- MDS has extensive experience converting discrete data from legacy practice management and EHR systems to Greenway Prime Suite.
Data Migration Customer Review
Need a data conversion? Make sure you’re checking references and ensuring that you don’t encounter costly and dangerous data problems following your conversion, which are all too common in this industry.
Today I called Mike in your IT department and he assisted me with unlocking the encrypted data and verifying it. Everything looks fine.
I must commend you for this service. I have dealt with many companies on projects like this, and have never seen results which are as thorough as these. The turnaround time was exceptional, and you have provided service above and beyond what I expected. I particularly appreciated Mike’s assistance today. Thank you all, and perhaps we will do business together again someday. You will certainly have my recommendation for any providers who are seeking a vendor for a medical practice EHR. Well done!
Data Conversion Disasters
Have you ever tried to prepare, cook, and serve the perfect Thanksgiving dinner? If you have, you know that there are LOTS of undesirable things that can happen. The turkey isn’t thawed on Thanksgiving Day, you wreck the gravy (there cannot be Thanksgiving without gravy!), or you find your guests sitting down to dinner where half of the meal is cold.
The process of migrating from one EMR or practice management system to another successfully is rife with failure points – just like Thanksgiving dinner. If it wasn’t difficult enough to make the decision to adopt your first EMR system, replacing your EMR certainly compounds the likelihood of even more serious issues occurring.
Replacement EMR software purchases comprise a large part of today’s ambulatory healthcare software market. We regularly talk to groups who are on their 3rd, 4th, or even 5th system! There are many reasons why provider groups are electing to replace (and re-replace) systems. But, even before wasting time on EMR demos, you should ask a lot of questions about the vendor’s approach to migrating their data.
Data Migration Questions To Ask Your New EHR Vendor
- Has the vendor converted from your exact PM/EMR system before? How many times?
- What guarantees does the vendor offer?
- When is the data conversion performed? Discuss timing and deadlines.
- What is being converted? Just patient demographics or discrete clinical data?
- Does the conversion include appointment history, insurance carriers, and patient insurance plans?
- Who is responsible for cleaning up the data? Do you have an existing data issues?
- Who is cleaning up the data? What problems do you currently have with your data?
- Who is responsible for obtaining the data from your existing vendor?
- How is the data conversion timed with your go-live on the new software?
- What are the additional costs for migrating over various parts of the data?
- What contingency plans are in place in case something goes wrong?